Cosm is a global technology company with a 75-year history pioneering the immersive reality space. We build end-to-end immersive experiences and develop technology that enables people to experience entertainment like never before. Cosm works across three primary markets—Sports and Entertainment, Science and Education, and Parks and Attractions—while pushing the boundaries of design, technology, and service. Our technology is used by the world's biggest entertainment brands to create mind-blowing immersive experiences for millions of guests.
Location: Los Angeles onsite in Playa Vista
For CA-based applicants
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The hourly pay rate range for this position is $28.75-$33.65
THE POSITION
We seek a highly organized Office Administrator who can wholeheartedly embrace our values while warmly welcoming individuals to our Corporate Headquarters in Playa Vista, CA. This pivotal role involves overseeing front-desk operations and supporting C-suite-level executives.
THE PERSON
A successful candidate must possess a strong passion for delivering top-notch customer service to office space visitors and providing enthusiastic support to C-Suite leaders in the Shared Reality Entertainment industry. They should be highly attentive, detail-oriented, and observant.
In this role as a representative of Cosm, the candidate will be the initial point of contact at our Corporate Office and serve as the primary communicator for C-Suite executives. Therefore, it is crucial for them to consistently embody and exemplify the core values of Cosm in all their tasks and interactions.
RESPONSIBILITIES
Greet and welcome visitors, ensuring they have a positive experience from the moment they enter the office, including:
- Register guests, verify identification, issue visitor badges, and connect guests to the Cosm team member(s) they are meeting
- Maintain accurate tracking and documentation for guest check-in and check-out
- Answer the main office door to sign and direct all deliveries
- Alert all Cosm team members of delivery arrivals and where they can pick up their items
- Maintain cleanliness and organization of the reception area
Provide essential administrative support to three C-suite level executives, including:
- Manage and maintain executive calendars, schedule meetings, and coordinate appointments
- Arrange domestic and international travel arrangements, including flights, accommodations, and transportation
- Prepare expense reports and reconcile them with receipts, ensuring accuracy and adherence to company policies
- Assist with other administrative tasks that are adjacent to and supportive of the above
- Handle sensitive and confidential information with utmost professionalism and discretion
Pivotal Experience, Expertise & Personal Characteristics:
- High school diploma or equivalent; additional certifications or education in business administration or related fields is a plus
- 2+ years of proven experience as a receptionist or administrative assistant, preferably in a corporate environment
- Proficient in using office software, including Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Expense Reporting software, etc.)
- Ability to manage multiple senior-level executive's calendars
- Experience making complex travel arrangements and reconciling expense reports utilizing a software system
- Detail-oriented with exceptional problem-solving skills
- Excellent verbal and written communication skills
- Strong organizational and time management abilities
- Ability to work independently and prioritize tasks effectively
- Ability to work in the Playa Vista, CA office five days per week with reliable transportation and the ability to work overtime, as needed, when there are vital deliverables and scheduled events
- Professional demeanor, with the ability to maintain composure under pressure
- Experience in the entertainment or media industry is a plus
We offer a competitive salary package, comprehensive benefits, and opportunities for growth and development. If you are a self-starter passionate about operational excellence and employee engagement, we encourage you to apply for this exciting opportunity.
Cosm is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
